E*Doc: Advanced Document Management
E*Doc is an advanced document management platform used at major industrial process facilities to organize engineering documents and operating procedures into a single point of truth collection. Every worker with a browser and access to the company intranet can instantly access all revisions of all documents providing a rich collaboration between workers while enforcing stringent document control protocols.
E*Doc processes hundreds of thousands of documents every day at major industrial facilities throughout the U.S., ensuring highly-accurate revision control and accountability.
- Secure Documents
- Immediate Access
- Unlimited Documents / Users
- Flexible Design
- Low Maintenance Cost
- Quality Support
E*Doc utilizes the industry-standard check in/check out model of document management with full revision control.
The review process for documents requiring peer review is fully automated.
Relevant plant disciplines (functional, technical, compliance, etc.) can be included in the review.
The review progress is transparent to document's editor and managers.
Document control is notified instantly whenever a document review is completed.
Badger E-Mail sends reminders to delinquent reviewers.
Document reviews can be either linear or distributed.
The E*Doc procedure module manages plant standing Instructions, operating procedures, and any other documents that require certification, discipline review and employee training.
The Procedure Coordinator or Administrator has the ability to oversee every aspect of the system.
Work screens allow the Procedure Coordinator to perform all tasks necessary to fulfill the work process.
E*Doc has override capabilities to circumvent absent reviewers.
Users & Accessibility
The user-friendly interface makes tasks easy and straightforward and saves time in training the users.
The current revisions of all effective documents are easily accessible from any web browser connected to the company intranet.
E*Doc provides multiple pathways for document searches including search tree, search by field, text search, public searches and personal searches.
An extensive administrative interface lets the Administrator manage and configure the entire system.
E*Doc has five authorization levels of access: All Users, Reviewer, Editor, Manager, and Administrator.
Each site license allows unlimited documents, devices, and users.
E*Doc manages all document types including engineering documents, operating and maintenance procedures, standing instructions, lab documents, training manuals, videos and more.
E*Doc can run on three different security models eliminating redundant IT administration costs.
The entire program can run on single server or across many depending on how your network is set up.
E*Doc supports any document type and integrates into any management of change (MOC) program.
HARDWARE & SOFTWARE
The E*Doc document management system requires the following hardware & software: Microsoft Server with IIS & SMTP services installed. One or multiple servers can be used. Microsoft SQL Server database. Enough file system space to house all of the electronic documents and system support folders.
E*Doc runs on any device with a browser and a secure connection to your company’s intranet. This includes desktops, laptops, tablets, and hand-held mobile devices. The IE 8.0 web browser (or later) is required. No special workstation software or hardware is required.
E*Doc requires Microsoft SQL Server 2000 or higher to store the database, the web pages, the documents and the support folders. These components can be placed on the same server or on multiple servers. By placing everything on the same machine, the system does not have to rely on remote connections. If the server has enough memory and processor capacity to store documents and process database queries, then this configuration should work well. A typical configuration places the SQL database and web pages on two different servers.
FILE SYSTEM DISK SPACE:
E*Doc occupies a small digital footprint. The minimum file system disk space depends on the average file size and the number of documents to be stored. Each facility is different, but as an example, a 100,000 BPD oil refinery needs only 40 GB of storage space. Storage requirements will grow as the number of controlled documents in E*Doc increases.
The network bandwidth must be able to process the requests going to and coming from the web server. If the SQL servers are all remote, then every database driven request will need to query the data source and return its results for processing as quickly as possible. The network connection must have the capacity to handle the potential data load of 200-400 users per site.
FUNCTIONAL USER ACCOUNTS:
E*Doc requires a functional user account that will be the “Run-As” user. This account will have full control of the code pages on the web server as well as access to the various support directories and SQL database that will be required to run the program. While all users can view the documents stored in E*Doc, only those with functional user accounts will have the access to modify their contents.
ADDITIONAL SOFTWARE REQUIREMENTS:
E*Doc requires no additional software to perform its core functions (Microsoft Excel is required for external data editing, document transmittals and bulk document loading). However, the software required to create, view and edit the contents of these documents must be provided by the user.