E*Doc: Advanced Document Management
E*Doc is an advanced document control system used by oil refineries and industrial process facilities to manage large numbers of engineering documents and operating procedures. In-house and remote technical staff have immediate access to the current revision of every document allowing rich collaboration between workers while enforcing strong document control functions.
E*Doc processes hundreds of thousands of documents every day at major industrial facilities across the US insuring accuracy, revision control and accountability.
- Secure Documents
- Immediate Access
- Unlimited Documents / Users
- Flexible Design
- Low Maintenance Cost
HARDWARE & SOFTWARE
E*Doc Document Management System exclusively uses Microsoft Server software. The system requires Windows 2000 Server (or higher) with IIS and SMTP services installed, SQL Server 2000 (or higher) and the file system space to house all of the electronic documents and system support folders. This configuration can be installed on one server or across multiple servers on your network.
E*Doc runs on any device with a browser and a secure connection to your company’s intranet. This includes desktops, laptops, tablets, and hand-held mobile devices. The IE 8.0 web browser (or later) is required. No special workstation software or hardware is required.
E*Doc requires Microsoft SQL Server 2000 or higher to store the database, the web pages, the documents and the support folders. These components can be placed on the same server or on multiple servers. By placing everything on the same machine, the system does not have to rely on remote connections. If the server has enough memory and processor capacity to store documents and process database queries, then this configuration should work well. A typical configuration places the SQL database and web pages on two different servers.
FILE SYSTEM DISK SPACE:
E*Doc occupies a small digital footprint. The minimum file system disk space depends on the average file size and the number of documents to be stored. Each facility is different, but as an example, a 100,000 BPD oil refinery needs only 40 GB of storage space. Storage requirements will grow as the number of controlled documents in E*Doc increases.
The network bandwidth must be able to process the requests going to and coming from the web server. If the SQL servers are all remote, then every database driven request will need to query the data source and return its results for processing as quickly as possible. The network connection must have the capacity to handle the potential data load of 200-400 users per site.
FUNCTIONAL USER ACCOUNTS:
E*Doc requires a functional user account that will be the “Run-As” user. This account will have full control of the code pages on the web server as well as access to the various support directories and SQL database that will be required to run the program. While all users can view the documents stored in E*Doc, only those with functional user accounts will have the access to modify their contents.
ADDITIONAL SOFTWARE REQUIREMENTS:
E*Doc requires no additional software to perform its core functions (Microsoft Excel is required for external data editing, document transmittals and bulk document loading). However, the software required to create, view and edit the contents of these documents must be provided by the user.